how to write email sending resume

7 Examples: How to Email a Resume to an Employer

By Status.net Editorial Team on November 9, 2023 — 11 minutes to read

Understanding the Resume Email Process

First, let’s go over the basics to ensure that your email gets the attention it deserves.

Subject Line

A clear and concise subject line is important. It’s the first thing the recipient will see, so make it count. Include your full name and the position you’re applying for. For example: Marketing Manager Application – Jane Smith

Email Address

Double-check that you have the correct email address for the potential employer. Little mistakes like this can make a big difference. If you’re unsure, give the company a call and ask for the correct contact information.

Start your email with a professional greeting. If you know the recipient’s name, use it. If not, a simple “Dear Hiring Manager” will suffice.

The body of your email should be concise and to the point. In just a few sentences, mention the position you’re applying for and explain why you’d be a good fit for the role. List a few key skills or achievements that make you stand out from other candidates.

Example 1 I’m excited to apply for the Marketing Manager position at (…) Company. With over five years of experience in digital marketing and a proven track record of increasing sales, I’m confident that my skills and passion for creating engaging content make me the right candidate for this position.

Attachments

Before sending, double-check that you have attached both your resume and any other required documents (e.g., cover letter, portfolio, etc.). Make sure to send them in a format that is compatible with the recipient’s software (usually PDF or Word).

End your email with a polite closing and your full name. You can also include your phone number and email address, making it easier for the employer to contact you. For example: Thank you for considering my application. I look forward to the opportunity to further discuss my candidacy. Please don’t hesitate to reach out if you have any questions.

Best regards, (Name)

Creating a Strong Subject Line

• When you’re sending a resume to an employer, the subject line of your email plays an important role in capturing their attention. Pick a clear and concise subject line that introduces your purpose, highlights your qualifications, or refers to the specific job opening.
• For instance, you can combine your name and job title along with the job position you’re applying for, like this: “Jane Doe – Marketing Specialist Applying for Marketing Manager Position” . Another alternative is to mention your most impressive skills or accomplishments, such as “Certified Project Manager Seeking a New Opportunity” .
• Avoid generic phrases such as “Applying for Job” or “Resume Submission” . These may get lost amid the employer’s numerous emails or convey a lack of effort on your part. Also, steer clear of all-uppercase subject lines as those might appear unprofessional and could be mistaken for spam.
• Tailor your subject line to the company and position you’re targeting. If the job posting includes a specific reference number or job code, make sure to include that in your subject line. This will help your email get noticed and sorted correctly by the hiring team or applicant tracking system. For example, “John Smith – Graphic Designer – Job Code #12345” .

Introduction

When sending your resume via email, it’s important to make the email body stand out. This is the first thing the employer will read, so be sure to create a lasting impression. Use a friendly and professional tone to engage the reader, while maintaining clarity and conciseness.

Begin with a clear and well-structured subject line. Include the job title you are applying for and your name, for example: “Marketing Specialist – Jane Doe.” This will help the employer quickly identify your email’s purpose.

In the email body, start by addressing the recipient by their name, if known, or use a polite and respectful greeting, such as “Dear Hiring Manager.” Next, introduce yourself and briefly explain your intention in applying for the position. Connect your skills and experiences to the job requirements to show how you are a great fit for the role. Don’t forget to mention where you found the job posting, especially if it was a referral from a mutual connection.

Dear [Name],

I hope this finds you well. My name is [Your Name], and I am writing to apply for the Marketing Specialist position advertised on your company’s career page. With over 5 years of experience in digital marketing and a proven track record in increasing brand visibility, I am excited about the opportunity to bring my expertise to your team. I was referred to this position by John Brown, a current Marketing Specialist at your company, who recommended that I submit my resume.

Closing Remarks

To wrap up your email, express your enthusiasm for the potential opportunity and thank the recipient for considering your application. Let the employer know that you have attached your resume and any other requested documents to the email. Provide your contact information and invite them to reach out if they have any questions or require more information.

End your email with a professional closing, followed by your full name and email signature.

Thank you for taking the time to review my application. I am confident that my skills and experiences make me a strong candidate for the Marketing Specialist position. I have attached my resume for your review and am available to discuss my qualifications further at your convenience. Please don’t hesitate to reach me by phone at (555) 123-4567 or by email at [email protected].

Sincerely, [Your Name]

Attaching the Resume Right

Before hitting the send button, ensure that you attach your resume. There are a few things you should keep in mind when sending your resume to a potential employer.

• Choose the Right Format: Save your resume in either a PDF or Word document format. PDF is preferred as it preserves the formatting and can be opened on any device without compatibility issues.

Example: FirstName_LastName_Resume.pdf

• Properly Name the File: Use your full name and the word “Resume” for easy identification. Adding the targeted job title can also help make your email stand out to the hiring manager.

Example: Jane_Doe_Marketing_Resume.pdf

When composing the email, the subject line and content are essential for making a good impression. Here’s how you can approach it:

• Subject Line: A clear and professional subject line is vital. Mention relevant context such as the job title, any reference or job number mentioned in the job posting, and your full name.

Example: Application for Marketing Specialist – Jane Doe (Job ID# 12345)

• Email Content: Start with a friendly greeting addressing the recipient by name (e.g., “Dear Mr. Smith” or “Hi Sandra”). If you don’t know their name, a simple “Hello” can suffice. In the message body, briefly introduce yourself and mention the position you are applying for. Include how you found the job posting and why you feel you are an excellent candidate for the position.

Hello Steve,

My name is (…), and I am applying for the Marketing Specialist position I found on LinkedIn. With my five years of experience in digital marketing and proven track record in driving engagement and sales, I believe I would be a great fit for the role.

Please find my resume attached for your review. I am excited about the prospect of working for X Company and contributing to its growth.

I look forward to discussing my qualifications with you further. Thank you for considering my application.

Best regards,

[Name] [email protected] (123) 456-7890

Reviewing Before Sending

Before sending your email with the resume attached, double-check everything. Make sure your email address looks professional, ideally using your first and last name.

When writing the subject line , mention the job title and your name. For example: “Marketing Manager – John Doe”. The subject line will help your potential employer instantly recognize the purpose of your email.

Now, let’s focus on the email body . Start with a polite salutation, addressing the recipient by their name, if possible. For example: “Dear Mr. Smith,”. If you’re unsure of their name, you may use: “Dear Hiring Manager,”.

In the email body, briefly introduce yourself and express your interest in the position. Mention the job title, how you found it, and why you would be a great fit. Here’s an example:

“My name is (…), and I am reaching out to apply for the Marketing Manager position I found on LinkedIn. With over 5 years of experience in digital marketing, and a proven track record of campaign success, I believe I am a strong candidate for this role.”

Remember to attach your resume to the email, and briefly describe it in the email body. For example:

“Please find attached my resume, which highlights my relevant qualifications and work history.”

A compelling closing statement can leave a lasting impression. Express your appreciation for their time and consideration, and provide your contact information. For example:

“Thank you for considering my application. I’m excited about the opportunity to contribute to your team. Please feel free to contact me at [email protected] or (555) 123-4567 to discuss further. I look forward to hearing from you.”

Lastly, use a professional closing, such as “Sincerely,” “Best regards,” or “Kind regards,” followed by your full name. Ensure your email is free of typos, grammatical errors, and maintain a polite tone throughout. Double-check everything before hitting send, as it can significantly impact your chances of landing an interview.

Example of a Well-Written Resume Email

When you’re ready to email your resume to a potential employer, it’s important to craft an impactful message that highlights your strengths and conveys your professionalism. Below is a simple yet effective example of a well-written resume email:

Subject: Marketing Coordinator Application – [Your Name] Dear [Hiring Manager’s Name], I hope this email finds you well. I came across the Marketing Coordinator position at X Company listed on [Job Posting Website], and I believe my background in digital marketing and project management makes me an ideal candidate for this role. I have attached my resume for your review. In my previous role as a Digital Marketing Specialist at ABC Company, I achieved a 20% increase in website traffic and 15% growth in social media engagement over 12 months. I’m confident that my experience and skills can contribute significantly to the growth of X Company’s online presence. I am excited about the opportunity to join your team and collaborate on innovative marketing strategies. I would appreciate the chance to discuss my qualifications further and learn more about the Marketing Coordinator position. Please let me know if there is any additional information I can provide or if we could schedule a time to connect. Thank you for considering my application, and I look forward to the possibility of working together. Best regards, [Name] [Phone Number] [Email Address] [LinkedIn Profile URL]   Example 6 Dear Mr. Johnson, I hope this email finds you well. My name is Jane Smith, and I am very interested in the Project Manager position at (…) Company. Please find attached my resume and cover letter for your review. I believe my experience and skills make me a strong candidate for this role, and I would be thrilled to contribute to your team’s success. Thank you for taking the time to review my application. I look forward to the opportunity to discuss my qualifications further. Warm regards, [Name]

What is an example of an email when sending a resume with a reference?

When sending a resume with a reference, mention the reference in the body of the email and include their name, title, and your relationship.

Dear Ms. Thompson,

I hope this email finds you well. My name is [Name], and I am writing to express my interest in the Senior Accountant position at your company. Your colleague, Jane Smith, suggested that I apply for this position, as she believes my skills and experience would be a good fit for your team.

Please find attached my resume and cover letter for your review. I am excited about the opportunity to work at X Company, and I am confident that my background in accounting will make me a valuable asset to your team.

Thank you for considering my application. I look forward to the possibility of discussing my qualifications further.

Kind regards,

Frequently Asked Questions

What’s a good subject line for sending a resume.

A good subject line is clear, concise, and professional. Include the job title, your name, and any relevant information like a job reference number. For example: “Marketing Manager – Jane Doe (Job Ref #12345)”.

What should the body of an email include when sending a resume?

The body of the email should include a brief introduction, the purpose of the email, a mention of the attached resume, and a closing statement. Start by greeting the recipient professionally, then introduce yourself and express your interest in the job. Explain that you are attaching your resume and any other required documents. Finally, thank the recipient for their time and consideration.

How do I politely submit my resume via email?

To politely submit your resume, start by writing a professional and courteous email. Address the recipient by their name, if possible. In the email, briefly introduce yourself, explain the purpose of the email, and mention the attached resume. For example: “Dear Mr. Smith, I hope this email finds you well. I am writing to express my interest in the Sales Associate position at ABC Company. Please find my resume attached for your review. Thank you for considering my application.”

Can I send my resume using Gmail or other email providers?

Yes, you can send your resume using Gmail, Yahoo, Outlook, or any other email provider that allows you to attach files. Ensure you are using a professional email address, preferably one with your first and last name.

How do I send a resume through my phone?

To send a resume through your phone, you can use your email app to compose a new email, attach your resume file, and send it to the recipient. Some email apps also allow you to save email drafts, so you can compose the email on your phone and send it from a computer later.

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• What to Say When Emailing a...

What to Say When Emailing a Resume (with Examples)

10 min read · Updated on June 12, 2024

Introduce yourself professionally when you email your resume

You've written the perfect resume and tailored it to the role you're aspiring to. What should you do next? A few years back, you'd have printed it off on some quality paper, addressed an envelope in your best handwriting, posted it off, and settled in to wait for a response. These days, though, it's more common to email your resume. It's faster, it's more professional, and it's easier to share a file than a printout.

But if you're going to email your resume, what should you say? Should you attach a cover letter? How much detail should you include? 

So many questions! 

But fear not, TopResume is here to help you decide what to say when emailing a resume, and we have answers to all these questions and more. Settle in as we guide you through it.

Should I email my resume?

Yes! It's absolutely fine to email your resume when you apply for a job. In fact, it's usually preferred to printed correspondence these days. Of course, the most important point is that you should follow the instructions on the job posting. If it requests a printed resume or a resume uploaded via an online portal, you should definitely apply in line with those instructions. However, if there are no specific instructions, an email application is advisable. Just make sure you're addressing it to the right person!

General rules for emailing your resume

Before we get into the specifics, let's refresh on some general guidelines for emailing your resume to a company. After all, first impressions count, so using proper email etiquette is important.

Use a professional email address. “ HotLips69@...” may have seemed cool and funny when you set up the account, but does it really convey that you're a credible professional? If necessary, set up a new email account to use for job applications – and remember to check it regularly for responses!

Add a clear subject line. Make the point of your email clear with a logical  subject line – you could include the job title of the vacancy you're applying for, for example, or refer to the fact that the email is a job application or resume.

Choose a professional greeting. Think “Dear [name],” or even just “[name],” rather than “Hiya” or “Greetings.” While email is less formal than a letter, you still need to keep the tone professional.

Be concise. Short,  snappy paragraphs are easier to read on a screen, and no one wants to trudge through pages of waffle to find the information they need. Respect the reader's time by keeping it simple.

Add a formal sign-off. A version of “thank you” and your name is sufficient – you may also want to add your professional title, a contact number, and a link to your portfolio if you have one.

Don't forget the attachments! Make sure that you've actually attached your resume (and your cover letter, if required). Ensure they have sensible file names, too: “Jay Miller – Resume” or “J Miller – Sales Executive Resume” is more professional and easier to retrieve than something like “JM 010224 v3” or simply “Resume.” Also, double-check the file type that you're sending – check out our article  Word vs PDF  if you're not sure.

What to say when emailing your resume – the detail

So now we've reviewed the basics of email etiquette, let's get down to business. You need to know what to say when emailing a resume. Well, the exact wording will vary depending on the situation, the role, and your personality, but you'll certainly need to include the following:

Why you're emailing

Your reader may have a ton of open vacancies and is likely to receive many resumes for each one. Make their life easier by clearly stating the role you're interested in applying for. If you have a reference number for the vacancy, you can include that too.

Your elevator pitch

Briefly explain who you are , what you do, and why you're the right person for the open role. This doesn't need to take up a lot of space or be very detailed – the key thing here is to be convincing enough for them to want to open your resume document to find out more. Include whatever information is most pertinent to the role – that could be your academic qualifications, your industry experience, awards and accolades, or particular skills. Refer to the job posting to find out what the company wants to see in a successful candidate and ensure the requirements are reflected in your email.

A call to action

Encourage the reader to open your resume, reach out with further questions, or schedule an interview. This one little line can show your enthusiasm for the role, emphasize your professionalism, and prompt your reader to take the next step in progressing your application.

What to say when emailing a resume – sample messages

Do you need a bit more inspiration to craft your message? Take a look at these sample emails and use them as a frame for your own resume email. Remember, the job advert is your cheat sheet when it comes to deciding what details to prioritize here.

What to say when cold emailing a resume

To: Katie French

From: Matthew Cole

Subject: Sales resume

I've long admired XYZ Inc. as a leading supplier of home tech solutions and have heard many positive reviews about your company as an employer. To that end, I am attaching my resume in the event that a sales vacancy may soon arise.

As you can see, I have enjoyed a successful 10-year career in technology sales and am a committed user and advocate of your products. This year, I am on track to exceed my sales target by 46%. I would bring an extensive network of industry contacts and a proven ability to motivate sales teams to surpass expectations.

If there are no suitable vacancies at the moment, please feel free to keep my resume on file for future reference. I look forward to hearing from you soon.

Matthew Cole

Sales Manager, Acme Products

What to say when emailing a resume in response to a job posting

Subject: Sales Executive vacancy (Ref: ABC123)

In response to your advertisement for a Sales Executive, I am attaching my resume. As you can see, I combine eight years of sales experience with a degree in Marketing and three awards for excellence in sales roles. 

The advertised role is particularly interesting to me, as it will allow me to leverage my expertise in technical sales, provide the opportunity for international growth, and establish trusted relationships with your clients to open new avenues for revenue and increased sales.

Please don't hesitate to reach out to me if you have any questions; I look forward to discussing my suitability further with you at an interview.Thank you for your consideration,

Sales Executive, Acme Products

What to say when emailing a resume to a recruiter

Subject: Healthcare Roles

Dear Katie,

I saw on JobBoard.com that you are recruiting for several healthcare roles, and would like to submit my resume for your consideration. I combine 10 years' experience as a Healthcare Assistant with numerous industry certifications and consistently receive positive patient feedback.

I look forward to hearing from you,

What to say when emailing a resume to follow up on a conversation

Subject: Finance Manager follow-up

Following our phone discussion earlier today, I would like to reiterate my interest in the Finance Manager position and attach my resume for your consideration.

As you can see, I am currently fulfilling the Finance Manager role at XYZ Company and am looking forward to developing my career within a global organization. I have a master's degree in Business Administration, as well as extensive experience in managing the finance function within a security business. I look forward to bringing my leadership skills to your team of finance experts.

Please reach out to me at 555-555-5555 when you have had a chance to review my attached resume.Regards,

Finance Manager, XYZ Company

What to say when emailing a resume following a referral

Subject: Events Manager vacancy

Dear Ms French,

Please find attached my resume. I have been referred to the Events Manager position by one of your colleagues, John Day, who I previously worked with at ABC Inc. Having delivered many successful events with John as my manager, I'm flattered that he has now asked me to apply for your open role. 

I've recently delivered a conference for 800 international delegates and a team building event for 5 national teams, both of which were very well received and were completed within challenging budgets. I am confident that I can bring a similar level of client satisfaction to DEF Inc. and look forward to discussing the position further with you.

Please don't hesitate to get in touch to schedule an interview at your convenience,

555-555-5555

Should you attach a cover letter when emailing a resume?

Now we've covered what to say when emailing a resume, it's time to consider the cover letter. As you can see, we recommend that the body of the email be kept short and concise. If you feel the need to include more detail, you can consider attaching a cover letter as well as a resume. There's no obligation to do this unless a letter is specifically requested as part of the application instructions, but it does give you the opportunity to expand on key points of interest.

Top tip: You may like to read our article on  how to write a cover letter to make sure you get this part of your application bang on!

How long does it take to hear back after emailing a resume?

Don't panic if you don't hear back immediately! While email is a speedy way to apply, recruiters and hiring managers receive many resumes for every open role and need time to sift through them, create shortlists, and schedule interviews. That said, certain recruiters have a reputation for ghosting unsuitable candidates, or your application may simply have been overlooked, so there's no harm in following up after a week or two if you haven't heard anything.  

What to write in a follow-up email

Subject: Communications Assistant vacancy (ref: 12345)

I emailed my resume to you last week in response to your advertisement for a Communications Assistant. I just wanted to check that you'd received it, and to reiterate that I remain very interested in the role.

If you didn't receive the resume or have further questions regarding my application, please do get in touch with me either via email or by phone at 555-555-5555.

Email with confidence

Now you know what to say when emailing your resume in any situation, you're ready to apply for your dream job! Use this checklist to make sure you've nailed it before you hit the send button:

Correct email address and personalized greeting

Appropriate subject line

Clarification of the role you're applying for

Elevator pitch

Call to action

Professional sign-off

Attachments attached

Final proofread

If you feel that your resume isn't quite ready to be unleashed upon the world, why not get an expert opinion? Our free resume review will explain which areas need further work before you submit your application.

Recommended reading:

How to Write the Perfect Goodbye Email to Co-Workers & Clients

The Networking Email That Works Every Time

How To Use AI To Prepare For A Job Interview

Related Articles:

These Are the 10 Best-Paying Jobs that Don't Require a Degree in the U.S. (2024)

How to Showcase Your Strengths and Weaknesses for Every Career Path

Personal mission statement: How to write one?

See how your resume stacks up.

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Home » Job and internship application tips » Email Samples When Sending a Resume to the Employer

What to Write in an Email When Sending a Resume to an Employer?

Did you know that hiring managers spend an average of 6-7 seconds reviewing a resume before deciding to move forward? When applying for a job, your email accompanying the resume is just as important as the document itself. A well-crafted email can set a professional tone and make a positive first impression on potential employers. Therefore, it’s crucial to make your email concise, polite, and direct. In this blog, we’ll explore key tips on what to write in an email when sending a resume to an employer to ensure that you stand out and make an impact.

Table of Contents

Knowing what to write in an email when sending a resume to an employer is highly effective for you to stand out from the crowd. Below are the necessary components that make a good email for sending a resume.

1. Appropriate Subject Line

The subject line of your email is the first impression you make when sending a resume to a potential employer. It’s a crucial detail that can determine whether your email gets opened or overlooked. An appropriate subject line should be clear, and professional, and convey the purpose of your email at a glance. The subject line shows your professionalism while making it easy for the recipient to identify your email’s relevance.

For instance , “Application for Marketing Manager – Sangeeta Gogoi” is clear and direct, making your email stand out and reaching the right person efficiently.

2. Proper Salutation

A proper salutation sets the tone for your email when sending a resume. Whether you’re reaching out to a recruiter, hiring manager, or an HR representative, using the right salutation demonstrates respect and a genuine interest in the role. If the recipient’s name is available, use it in your salutation; otherwise, a simple “Dear” or “Hello” works well. This is particularly important when emailing resumes or reaching out to corporate contacts. 

3. Body 

The body of an email serves as the core of your message, providing crucial details that make a lasting impression on the recipient. It bridges the gap between your resume and the employer, highlighting your professionalism and suitability for the role. This section should be clear, concise, and tailored to the job you’re applying for, emphasizing your key qualifications and demonstrating genuine interest in the position. By structuring your email body thoughtfully, you can effectively convey your value as a candidate and encourage the employer to review your attached resume.

Pro Tip: If you are struggling with writing an email to your boss, check out our blog on how to write professional emails to craft one elegantly. 

4. Cover Letter (if required)

Determine if you need to include a cover letter, either based on the information given or available to you. If you have decided to include a cover letter with your resume, you may either copy the text and paste it directly into the body of the email or attach it as a separate file. 

5. Signature

A professional email signature serves as the final impression in your correspondence and provides essential contact details. When sending a resume, it is crucial to include a well-structured signature that reflects your professionalism and ensures the recipient can easily follow up. A standard signature typically includes your full name, phone number, email address, LinkedIn profile (if applicable), and relevant certifications. You can start the salutation by “Thank you,” “Best wishes,” or “Sincerely”. Crafting a clear and concise signature adds credibility to your application and enhances your professionalism.

6. Contact Details 

Though a part of the salutation, it is important to keep in mind that you include your correct contact information to let the recipient know that they can contact you for further information. Here, you can add your contact number and link to any social media platform that you might think will be beneficial for you to get hired. A link to your LinkedIn profile will add a boost to your email when sending a resume.

Samples of What to Write in an Email when Sending a Resume

Wondering what to write in an email when sending a resume to an employer? Follow these samples and customize them for the job you are applying for.

Sample 1: Sending a Resume Through Email for a Specific Position for an Advertised Job

When applying for a specific position, sending your resume via email requires a well-crafted message. Below is a sample to guide your communication effectively and professionally.

Sample 2: Referral Email Template for Sending a Resume

A professional referral email is a valuable tool for leveraging connections when sharing your resume. This template ensures clarity and professionalism, helping you effectively request a recommendation or introduction. So, check below What to write in an email when sending a resume with references.

Sample 3: Follow-Up Email Template after Submitting Your Resume

A well-crafted follow-up email is essential after submitting your resume, demonstrating professionalism, enthusiasm, and interest in the role while reinforcing your qualifications to potential employers.

Sample 4: Professional Networking Email Template for Sending a Resume

Crafting a professional networking email to send your resume requires a clear, concise, and polite approach to effectively introduce yourself, highlight your qualifications, and express genuine interest in opportunities.

Sample 5: Requesting Feedback – Email Template for Sending Resume

Crafting a clear, professional email to request feedback on your resume demonstrates initiative and openness to improvement, enhancing your chances of creating a standout application.

Tips For Sending Resume through Email to the Employer

Crafting a professional email when applying for a job is crucial for making a strong first impression. Knowing what to write in an email when sending a resume can significantly enhance your chances of standing out among other applicants. Here are some tips that you can keep in mind when sending an email resume to the employer:

1. Read the Job Description Carefully

A key step of what to write in an email when sending a resume is to carefully review the job listing for instructions. Double-check the required format for your resume (PDF or Word), and determine whether the cover letter should be a separate document or included in the email body. Pay close attention to details like the subject line and whether a reference number needs to be quoted. By adhering to these guidelines, you demonstrate attention to detail and increase the likelihood of your resume being reviewed and considered.

2. Research the Company Well

When applying for a job, research the company’s culture, values, and vision to create a tailored application. Highlight specific projects or initiatives that align with your skills and goals to show genuine interest and connection to their mission. Personalizing your email demonstrates enthusiasm, commitment, and reliability, helping you stand out as a strong candidate.

3. Keep It Simple

Keeping the email precise and simple should be your motto while drafting an email when sending a resume. Introduce yourself, mention the reason for writing the e-mail, and also let them know what you are offering. Give it a warm but professional closing, mentioning that you are looking forward to hearing back from the hiring manager.

4. Add the Necessary Documents and Mention Them Accordingly

Along with your resume, make sure you add the other necessary documents in universally available formats like PDF. These attachments may be the ones you think are important, or as per the instructions of the recruiting company. Make the files meaningful and self-descriptive; clearly label your attached files by name and identify the document type attached (for example, “Sangeeta_Gogoi_Resume.pdf”).

5. Proofread Your Email and Resume

Check all the attachments for spelling and grammar before sending the email. Most importantly, be sure to tailor this letter to the job you’re currently applying for because the templates of your CV and cover letter may still reference an old business name from a past job application.

6. Make Sure Your Resume Adheres to the Job You Are Applying To

Instead of using a generic resume, customize it for the job you’re applying for. When understanding how to send a resume through email, make sure to tailor your resume in such a way that it aligns with the company’s needs and role. This increases your chances of standing out and landing an interview.

7. Show Enthusiasm for the Position 

In the email message or the cover letter, show your enthusiasm to work for the company. Highlight that you will be thrilled to work with them, and state the reasons why you think you are a perfect fit for the applied role. The zeal to work you show in your writing and your tone will reflect your desire to work for the company.

Pro Tip: If you have a zeal for writing, check out our course on creative writing to give yourself a headstart in this competitive field.

Sending a resume by email to the employer is more than just a formality; it’s a calculated move in the job application process. An effective email may make a good first impression and establish the tone for your application. Keep it brief, professional, and relevant to the position you’re looking for. You can improve your chances of getting an interview by using these pointers on what to write in an email when sending a resume to stand out in a crowded inbox. If you want to go into the field of digital marketing, writing an impressive resume is very important.

Answer: In the subject line of your resume email, include the job title you’re applying for, followed by your name. For example: “Application for Marketing Manager- Sangeeta Gogoi”. This makes it clear to the recruiter what position you’re applying for and helps them easily identify your email among others. If applicable, also include a reference number or the job posting ID. Keep the subject concise, professional, and relevant to increase the chances of your email being noticed.

Answer: Sending a resume by email is important because it provides a quick and professional way to apply for jobs. It ensures your resume reaches the hiring manager directly and can be easily stored and reviewed. Emailing your resume allows for clear communication, with the opportunity to include a personalized message or cover letter. Additionally, it enables you to follow up efficiently, helping you stand out in a competitive job market.

Answer: Yes, a cover letter is generally necessary when sending a resume via email, as it introduces you and explains why you’re a good fit for the job. It helps personalize your application and provides context for the resume. While some employers may not require it, including a brief cover letter in the email body demonstrates professionalism and interest. If the job posting specifies not to include one, follow those instructions.

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Shailja Kaushik has been an Editor with Internshala since March 2023. She loves creative writing and experimenting with different forms of writing. She has explored different genres by working with journals and radio stations. She has also published her poems and nano tales in various anthologies. She graduated at the top of her class with Bachelor's in English and recently completed her Master's in English from the University of Delhi. Her experiments with writing continue on her literary blog.

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Resume email — 8 examples and template

At some point during your career you’ll need to send your resume by email. Here's how you do it.

Are you searching for a job? Thinking of applying?

Either way, at some point, you’ll need to send your resume by email.

When sending an email with a resume attached, you’ll need to ensure your message is targeted at the right person, provides all the information you need and hits the right tone of voice. 

How to email a resume

You might be wondering, what should I write in an email when sending a resume? That's what we show you in this guide on how to email a resume.

After going over the basic principles and essential things to note about emailing a resume, you can see 8 examples of resume business email templates .

What to write in an email when sending a resume

For each job, US employers can expect to receive around 250 resumes . Naturally, they’re looking for reasons to discard them. Informal emails, spelling mistakes, and grammar slip-ups will see your email filed under “Junk”.

Great resume emails are simple, straightforward and easy to understand. They’re not overly funny or attempt to be friendly. But they are professional and provide a little glimpse into your personality. 

The purpose of your email is simply to give the recruiter enough information so that they are encouraged to open your resume. This isn’t a cover letter, so you don’t need to go into vast levels of detail about who you are and why you’re applying, but a short “elevator pitch” is appropriate. 

10 things to include in every resume email 

Here’s a checklist of 10 things you should write in an email when sending a resume:

• Short introduction of yourself
• Statement about the position you are applying for (to avoid any misunderstanding!)
• Brief “elevator pitch” about why you should be considered for the position
• Previous experience with similar roles or relevant results of similar jobs
• Relevant personal information (more on this in the email format section)
• Contact details (including preference)
• Helpful information (such as if you’re going on holiday in the next few days, for example)
• Offer to answer any questions that the recruiter might have (about interview dates, for example)
• Request for information on the next steps
• And remember to attach your cover letter and resume!

Should you send a resume by email?

The answer is 100% yes. Sure, in many cases, you can submit your resume through an online form, so why should you send your resume by email?

Firstly, it creates a personal connection between you and the recruiter. You’ve taken the initiative to email them, and that’s more effective than the anonymity of a web form. 

Secondly, you’re not constrained by character counts. That means you can go into as much detail as you wish (as we explain below, don’t overload the recruiter with too much information). 

Thirdly, establishing a dialogue through email enables you to send follow-up emails if you need to – and in many cases, you will need to. Even the best-planned recruitment processes can be hit by delays , so be prepared to send a follow-up (and use our guide to help!).

Use a professional email address for your resume

Like it or not, your email address is an integral part of your first impression and silly email addresses can harm your chances of getting a job, say the experts. It takes seconds to set up a new online email account, so why put your job search success at risk? 

Some people use their work email accounts to send out resume emails. While it’s not a no-no, it’s risky. Someone may inadvertently see the message, or in certain cases, may find silly email addresses as offensive. So it's best to put your best foot forward and go with a professional email.

Sending resume email format

Hiring managers and executives are busy people, so you want to keep your email short and sweet. By stripping your messages back to the basics, they’re quicker and easier to write – which means you can spend more time searching for jobs!

When sending a resume email, use a professional format like this:

• Resume email subject line
• Email body (following our top 10 tips for effective resume emails)

Let’s look at the critical aspects of every resume email in more detail.

1. Subject line for resume email

Your resume email is a critical part of the process. Some online guides suggest you try to be friendly or funny, but don’t. Instead, please stick to the basics, keep things simple and make it easy for anyone to understand what your email is about. 

Here are some principles for effective resume email subject lines:

• Label your email “ Job application ” or “Application for”
• Include the job title in the subject line
• Add a reference number

Here’s how this can work in practice:

• Job application – Marketing Director – REF000111
• Application for Marketing Director – REF000111
• Resume attached – Marketing Director position – REF000111

Of course, you can experiment and develop your own resume email subject lines. In some industries, the creative sector, you may be bolder. 

2. Email body for sending resume

The email body is where you go into details about who you are, what job you’re applying for, and why. We’ve detailed the critical parts in include in your email body above, but as a brief recap, every resume email should include the following:

• Introduction to you
• Details of the job you’re applying for (including a reference number)
• A short explanation of why you’re applying
• Any other information 

It sounds like a lot, but you can cover it in a few short sentences. See our resume email examples below to see how we’ve achieved this. 

3. How to end a resume email

The end of your resume email is your opportunity to offer to answer any questions and ask about the next stage in the process. 

As well as a closing statement, you should provide the essential information the recruiter might need. Always end your resume email with the following:

• Phone number
• Relevant social media links, like LinkedIn and Twitter
• Attach your cover letter and resume

4. Best resume email closings and sign-offs

Resume emails aren’t about being cool but clear, polite, and professional. Go with a classic email sign-off such as “look forward to hearing from you” or “kind regards”, and avoid exciting endings and exclamation marks (“Thanks!!!”).

Need to write a great resume email? Try MailMaestro for free!

MailMaestro can help you draft a professional resume email in seconds. One of our standout features is the Improve existing email option . You can input your draft and MailMaestro's AI email assistant will refine it, making it more professional, concise, and compelling.

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Use MailMaestro's Improve existing email feature. Customize any of the email examples below to suit your needs. Or, enter a quick sentence explaining the message you'd like to convey. After filling in the placeholders, use MailMaestro's Improve existing email option. Then, paste your draft into the text box. Make sure to select your preferred email tone and length. And just like that, you'll have a polished email ready to send!

8 resume email samples

We’ve unpacked the basics of a great resume email. Now it’s our chance to show you how to put everything into practice with 8 resume email samples.

We’ve tried to provide sample resume emails that cover several common situations. These templates include the essential hints and tips we’ve developed. 

Templates are great ways to learn how to format messages, but be sure to adapt and update these resume emails before sending them.

1. Sample email to send resume for job

This is a standard sample email for sending a resume for a job. This is a classic template that suits all circumstances, services, and sectors.

It’s not the most exciting, but it’s quick and easy to adapt, meaning you can send more applications faster. More applications mean more chances to secure a new job.

Hi (Recipient's name),

My name is (name) and I’m applying for the position of (job name). I have attached a copy of my resume with this email.

I’ve worked in the industry for (X) years and have a considerable amount of transferable experience. I’ve read the job description and feel I have the skills and expertise to excel in the role.

The role of (job name) is a huge opportunity in an incredible organization, and I am excited to apply.

If you have any questions, please don’t hesitate to contact me (insert contact details). Can you confirm that you have received this email and let me know about the next steps in the process.

Kind regards,

(Your name)

2. Sample email to send resume to recruiter

Recruiters can include those working in job agencies, internal recruiters and HR partners.

The flow of information is the same as the standard template above, but we add more detail about essentials that recruiters will need , including start dates, notice periods, and leave.

My name is (name), and I’m applying for the position of (job name). I have attached my resume to this email.

I’ve reviewed the job description and feel I have all the critical skills, including all professional qualifications. You’ll also find details of my previous roles and current position.

My salary expectations for the role are (insert details).

Can you explain how the process works and what the following stages will be?

You can contact me on (insert details). I look forward to hearing from you about how we move forward with my application.

3. Simple sample email to send resume for job

If you have already had an interview with the company and you were asked to send a resume, keep it brief and simple. Sending a resume before an interview provides some vital background information and context for the company, so it’s worth doing if you can. 

My name is (name), and I’m scheduled to attend an interview for the (job name) position on (date).

Before I come to meet you, I thought I'd provide some background information on my previous experience and professional qualifications. I've attached my resume to this email which I hope you and the panel will get a chance to review.

If you have any questions, I’m happy to answer them during my interview.

I’m looking forward to meeting you and learning more about this fantastic role.

Many thanks,

4. Sample follow-up email after sending resume

As we’ve explained, you’ll likely have to send many resumes before securing a response or an interview.

If you’re excited about a position or want to understand the next steps in the process, here’s a sample follow-up email after sending a resume that you can use.

I recently sent you a copy of my CV in application for the post of (job name).

The application deadline has now passed, so I am contacting you to ask whether you have made any decisions on who to interview.

I’m excited about the role and believe my skills and experience make me an excellent candidate.

Please let me know what the next steps in the process are. If you need to contact me, email is usually best. My email address is (insert address).

Thank you in advance,

5. Sample email cover letter with attached resume

Some recruiters and some companies will request a cover letter alongside a resume. When this is the case, you can assume the recruiter will read your cover letter, which means your email can be much shorter and more precise.

There’s no need to go into much detail about why you’re passionate about the position. See what we mean in this sample email cover letter with the attached resume.

I’m applying for the position of (job name) at (company).

As requested in the job description, please find my resume attached alongside a cover letter. In my cover letter, I explain why I am applying for the position, my previous experience, and salary expectations.

If you have any questions, you can call me at any time on (insert number) or email me at (insert address).

Kindest regards,

6. Thank you for considering my resume email sample

Some job seekers stop contact when they receive a no. Others will send a thank you email for considering a resume, which can establish a relationship. Here’s a classic “thank you for considering my resume” email sample.

Thank you for considering my resume for the position of (job title) at (company name).

While I was disappointed at not being shortlisted for the interview, I understand the reasons. I want to stay in contact with you if possible and ask that you kindly send me details of any future opportunities that you feel I may be suitable for.

My preferred email address is (insert details).

You are more than welcome to keep my CV on file and don’t hesitate to contact me if you have any questions.

7. Asking someone to review your resume email sample

Writing a resume isn’t easy, and after spending days poring over the details, it’s often a good idea to get someone else to check it before you send it. So here’s a sample email asking for someone to review your resume.

Thanks for offering to review a copy of my CV! I’ve attached my CV to this email.

If you want, you can make changes to my CV, or let me know if it’s easier to schedule a call to go through it. You should have all my details, but if you don’t, it’s (insert details).

Really appreciate all your help.

8. Sample how to respond to a resume received email

If you’re a manager or recruiter, you’ll probably have to send hundreds of emails responding to resumes. Here’s a standard professional sample response that you can cut and paste.

Thank you for sending me your email for the (insert job role) position.

The deadline for all applications is (insert date). After this date, we will review all CVs and contact those who have been successful at getting through to the next stage.

We will be in touch with an update in due course.

Best email template for sending resume

You’ve read our 8 sample resume samples, but we’ve saved the ultimate email for last. Here’s the best email template for sending a resume by email. 

I have attached my resume for the position of (insert details).

You’ll find details of my previous work experience, professional qualifications, and personal qualities in my CV. I’ve reviewed the job description and believe I meet all the essential requirements.

I’ve researched your company, am fascinated about your journey, and am excited about your future. I would be honored to play a part in that.

Please can you confirm that you have received this email? If you have any questions, contact me (insert details).

I await to hear of the next steps.

Why sending professiona resume emails are important

The importance of these email templates for sending resumes cannot be overstated. They not only provide a structured and professional framework for communication but also enhance your chances of making a positive impression. These templates guide you in making a professional inquiry, following up on applications, and acknowledging referrals effectively.

Additionally, always use a professional business email address to ensure your communications appear legitimate and trustworthy.

Further streamline your emailing process and personalize these templates efficiently by downloading the free AI email assistant , MailMaestro .

Final words on sending your resume via email

If you’re searching for a job, you’ll spend lots of time sending out your resume. By breaking things down into chunks, it’s easier to apply them in practice.

When you come to write your resume emails, remember to follow our top tips, be professional and provide some insight into your personality.

You’ll likely experience rejection when sending out your resume, but don’t be disheartened. Your perfect job could be an email away!

Want to compose the perfect email?

Try our free AI email assistant – write, reply & summarize threads right inside your inbox.

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